How to add Email Signature in MS Outlook 2013

The email signature is the most efficient way to send someone technically a digital business card. As well as email signature is a cost effective way to send a business card as an email signature over the internet but also your email signature represents some brand value of your business or company. In a traditional way, we always write email signature below every email as a formatted plain text when we send a mail. It does your required job but can not represent your brand value. Microsoft Outlook is the most popular webmail client that is used to handling send and receive thousand of mail. Whether you are an individual or an employee of a company you should use an email signature to create a first impression to the client or the recipient. Adding a stylish, professional and feature-full email signature in Microsoft Outlook will save your time to rewrite the email signature every time you do as well as it looks lovely and makes an impression on client's brain about the sender. Read this steps to add an email signature in Microsoft Outlook 2013.

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Types of Email Signature:

                   There you can use two types of email signature below your mail. One email signature for internal mail recipient and the other email signature is for external mail recipient. Internal mail recipient may be your business partner or colleague, they already aware about you so you do not have represented yourself broadly so that you can use a minimal version of email signature for them. An example of Internal email signature shown bellow.

                   External email signatures need to be more feature-full. Describe yourself who you are and how you connected to the organization. Provide your contact details that how your client can reach you, Use your company logo, provide your business web address, can also provide your association availability on the social network like you can hyperlink your organization Facebook Fan Page, Twitter ID or The Google Plus follow address and much more. An example of External email signature shown bellow.

How to create an Internal Email signature in MS Outlook 2013

                   Create an Internal email signature in MS Outlook 2013 is easier than create an external email signature in MS Outlook 2013. Open your Microsoft Outlook and follow this steps.

1.  Click on “File” from the menu on the upper left
2.  Click “Options” to open options window of MS-Outlook 2013
3.  In the options window clicks on “Mail” from the left side menu.
4.  Click on “Signatures” to open Signatures window.
5.  Create a new Internal signature click on “New”.
6.  Type your Internal Signature name and click “OK”.
7.  Write signature content for your Internal email signature and Format text with your style.
8.  Click on “Save” to save your Internal Email Signature.
9.  Press “OK” to exit from “Signatures” window.

Your Internal signature is ready to attach below to your mail in Microsoft Outlook 2013.

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How to add an External Email Signature in Microsoft Outlook 2013

                   For external email signature, I have used an image file created using Adobe Photoshop. You can use your prefer way to create a picture file or use whatever suits you most. It`s how you can add an image file in Microsoft Outlook 2013 email signature. Follow above 1-6 step from “How to add Internal Email Signature” and

1.  Click the red square “Icon” beside “Business Card”.
2.  An image selection window will open. Select your “Image” file from destination source and press “OK.”
3.  Press “Save” and “OK”. All done.

                   Now you have added two types of signatures in Microsoft Outlook 2013. Choose where and which signature you want to use for your recipient. Here a screenshot to show how to choose signature from multiple signatures in MS Outlook 2013.

                   Open a new compose mail window and click on “Signature” under the “Message” tab from the menu bar to choose your signature.

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